Plan Your Follow-Up Before Leaving the Interview
The final moments of an interview set the stage for what happens next. Before leaving :
- Thank the interviewer for their time and consideration.
- Ask whether they will reach out with a decision or if you should follow up.
- Find out when they expect to make a decision so you know when to check back.
These questions show enthusiasm and reinforce your interest in the role.
If you don’t have the recruiter’s contact details, request a business card, email address, or phone number. Without this, following up later could be difficult.
Within 48 Hours: Send a Thank-You Email
A prompt thank-you email keeps you on the recruiter’s radar. Ideally, send it the same day, later in the evening, or the next morning.
This email allows you to:
- Reaffirm your understanding of the role and its key challenges.
- Briefly highlight why you’re the right fit.
- Address any relevant skills or experiences that weren’t fully discussed.
A well-crafted message demonstrates your ability to summarize effectively and helps maintain the connection.
Tip : If multiple interviewers were present, send a thank-you note to each one to acknowledge their time.
Following Up with the Recruiter
Reaching out after an interview can be tricky, but it’s an important step in the hiring process.
If the Recruiter Doesn’t Respond as Promised
The recruiter may have mentioned a follow-up date, but you haven’t heard back. Don’t panic. A delay could mean they need more time for discussions or approvals.
Wait two to three days after the expected response date, then send a polite follow-up email or make a call. Without applying pressure, remind them of your interview date and mention that they had planned to finalize the hiring process by now. Reaffirm your enthusiasm and ask when they expect to make their final decision.
This follow-up could push your application back to the top of the list, reinforcing your commitment and professionalism.
Tip : Avoid following up before the stated response date to avoid coming across as impatient.
Should You Follow Up Again?
A second follow-up makes sense if:
- The hiring process is taking longer than expected, and the recruiter suggested checking back.
- The recruiter said they would reach out again but hasn’t.
If the response is negative, don’t be discouraged. Every interview is valuable practice. Stay proactive, apply for new opportunities, and refine your approach—your next interview could lead to the right job.
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